This step by step guide will explain the process of creating a link using the DCS. The link can then be shared via email, reading list or pasted on to your VLE. To find out more about how to share and manage your links click here.
The steps that will be covered in this article are:
- Searching for your content
- Assign to a course
- Extent Limits
- Source Content
- Searching the repository - Journal / Serial articles
- Searching the repository - Book Chapters / Extracts
- Final steps
Searching for your content
The search function enables you to search for the content you need. It can be found on the dashboard and allows you to search for both books and articles. You can search using the ISBN/ISSN, title and author. When searching for a book the system will search the DCS bibliographic database and OCLC. When searching for an article the DCS will search the DCS bibliographic database and CrossRef.
Once you have searched for your content, select the correct title from the list that the search engine generates. When you have clicked on the title you are looking for, the DCS will tell you whether it is covered by the CLA licence. You can then enter the page range you want to use e.g. 10-23 and click next.
This will take you on to the content request page.
In this example, you can see that the content the user would like to create a link to is covered by the CLA licence. Because the system is integrated with the user’s LMS, it has checked and found that they own a copy. To find out more about Licence Compliance Verification click here.
The DCS will also give you the option to enter an expiry date. This will only appear if the content is not covered by the CLA and your rights to the content have an expiry date e.g. you have a direct agreement with the publisher or it was purchased via the second extract permission service.
Assign to a course
The next step is to assign the content to a course. Your course information will have already been entered either via a bulk upload or entered manually. To find out more about uploading courses click here.
The DCS will calculate whether the request for content is compliant with the CLA Licence for you. To read more about extent limits click here.
Once the content is assigned to a course, you will then need to select the source for the content. If no other HEI has scanned this same piece of content, you will need to upload a scan yourself. Alternatively, you can order the item from EHESS. To find out more about the quality of content, click here.
CLA would advise HEIs to always previews scans from other HEIs to ensure the information is correct and that the quality is good enough for your use. Journal articles may also be from another issue of the journal if the page range happens to be exactly the same.
If you have not yet scanned the piece of content that you need, you can save the request and come back to it in active requests. To find out more about active requests, click here.
If your request for content exceeds the extent limit, it won’t be possible to publish a link. In such an instance, what you can do is reduce the amount of material so that your request remains within extent limits.
You can reuse the “Add Document” function to upload a new scan with a reduced range of pages.
Searching the repository - Journal / Serial articles
When searching for a journal or serial article, the Source Content area will show all content from within the DCS that are within ten pages each way of the requested page range. Selecting an extract with a different page range than the one searched for will automatically update the request. Items with a page range with an exact match will have a star next to them (hover overt the star and the tool tip will read 'exact match'). Exact matches will always be displayed first. Then any closest matches (by number of overlapping pages) will be displayed, the remaining results will be displayed in ascending order.
Searching the repository - Book Chapters / Extracts
When searching for a book chapter or extracts, the DCS will present all other results from that book (with matching ISBN) under Source Content.
Selecting an extract with a different page range than the one searched for will automatically update the request. Items with a page range with an exact match will have a star next to them (hover overt the star and the tool tip will read 'exact match'). Exact matches will always be displayed first. Then any closest matches (by number of overlapping pages) will be displayed, the remaining results will be displayed in ascending order.
NOTE extracts must be selected from the list based on pedagogic need and not availability. These results are all displayed to help identify what has been requested if a correct page range has not been supplied. Suggesting to an academic that another chapter could be used because it is available in the DCS would be against the spirit of the Licence.
You can also reassign the user from within the request, if another User should now work on the request (or you can reassign it to yourself if you should now be working in the request). Please bear in mind that if you reassign the User more than once the HEI Report will only be able to report on the original HEI User and the current HEI User and not those in between. The Original User is the User that clicks 'Assign to me' in an academic request, or who clicks 'Next' after finding or adding the bibliographic data in a manual request.
To select another user, simply select them from the dropdown. No need to save or add anything else.
Once you have completed each stage of the content request, you can complete the request by clicking the ‘Generate Link’ button that you can see in the image below. Once a link has been generated you are free to copy and paste it into emails, onto the VLE and onto Reading List software; the copy link icon will help you easily copy the link, which you can paste where required. To find out more about managing your links and where to find them again click here.