February 3rd 2022

Please see the below notes on enhancements made to the DCS live environment on Feb 3rd 2022.

Match ISBN when pulling results from OCLC

When searching for an ISBN on the search page in DCS, you will now only be presented with an item in the search results if it is an exact match. If there is no exact match found, no associated ISBNs will be shown in the list of results, as they were before. This will eliminate users accidentally selecting an incorrect metadata record.

If no record is found, the user can add a new record, as before.

When we say “exact match”, variations on the same ISBN will not be affected (for example, differentiations in 10-13 digits and/or including dashes).

New functionality:

Old functionality - the DCS would present results with no guarantee that this is an exact match with the searched for ISBN, leading to requests for incorrect content items being made

Automatically populate metadata in 'Add New Record' when in the Academic Request page (Academic Requests only)

Where a DCS user receives a digitization request which has no associated record and they have to “Add new record”, the metadata fields will be populated automatically with the information already provided on the academic request form. This saves the DCS users having to input information which has already provided and should save time completing the request. The DCS user will be able to edit the auto-populated metadata if necessary.

This enhancement applies to digitization request for both books and journals.

Visuals below show metadata from original request form auto-populated in Add New Record form:

Duplicates removed in Download per Content Item report for rollover period.

When a user downloads the Download per Content Item report, if the report crosses rollover, only the newest request will be shown on the report, not the old one.

Currently, when rollover occurs, a new request is created for any active links, and the previous year’s is archived. In the past, both requests showed on the report, the new and the old which can be confusing, especially when you are looking at a new academic year. Now, only the new request that has rolled over will show on the report.