Second Extract Permissions Service content in the DCS

The CLA HE Licence permits HEIs to copy either 10% or one chapter of a book, as well as 10% or two articles from a journal, whichever is greater, for use in one course or module. If additional extracts are required (another 10%, article, or chapter), HEIs may purchase this through the Second Extract Permissions Service. A separate SEPS agreement is required, and this can be arranged through the Education team here. This guide will take you through the following:

• Extent limits: When is a second extract required?
• Creating a DCS request for a second extract

Extent limits: When is a second extract required?

Please first note the following: Using the Second Extracts option under Licence is only for content that has been purchased under the Second Extract Permissions Service and not any content used under the main licence. You will need a separate link to add a Second Extract into the DCS and will not be able to bundle the first and second extract together as one link in the DCS as this would negatively affect the fair remuneration of licence fees to rights holders.

As stated above, any initial extracts used under the main blanket licence should be added as you would normally. In the example below, we have already added 2 extracts from the same publication, to the same course in the DCS, totalling 9.82% of the whole publication.

We have had a new request for a third extract for the same course that is over the 10% limit. We have therefore logged into the Second Extract Permissions Service and have purchased a 'Second Extract Permission' via the tool.

Once this order is complete we can add this title to the DCS.

Creating a DCS request for a second extract

Search for the title as always, add your page range, and click 'Create content request'.

In the Licence compliance verification section, click Edit, then set the licence override to 'Second Extract Permission'.

The date should be set to the next 31st July. If you require the extract until 30th September (please see the Second Extract Permissions Service Agreement for more details), this date can be altered here. Select the required date in the date box, and click 'Save'. 

Then Click 'Edit' in the Course and lecturer section, select a course from the course drop-down and click 'Save' to save the request and progress to the next step.

As there are already extracts / an extract under the course from this title you will need to confirm that the title is within extent limits.

If the Second Extract Permission you have purchased takes the total over 20% of the whole (because either this is one discrete chapter over 10%, or else because you have used two discrete chapters totalling over 10% using the Licence), then click 'Edit' to enter the section and select 'Confirm One Chapter'. Click 'Save'.

The example below is another Second Extract Permission which is over 20% of the whole, with 3 discrete chapters having been copied in total (the first two chapters covered under the licence and now a third one purchased via the Second Extract Permissions Service).

After you have confirmed extent limits please add the content as normal, either manually, via Born Digital or via EHESS.

Once you open the file you will see that a CLA Copyright Notice has been automatically applied to the record.