Amending Course

Adding a Lecturer 
Once a course has been added to the DCS you are able to add your lecturers.  You can either ‘Assign New Lecturer’ (for a lecturer already in the system) or ‘Create New Lecturer’ for a lecturer not in the system.  
 

In order to check all your lecturer details, a table can be found under ‘My Institution.’  
 

When you ‘Create New Lecturer’ you will be required to add their name and a unique email address (if an email is already in use – you will get an error message, and this is when you should use ‘Assign New Lecturer’ instead).  

 
 

When using the ‘Assign New Lecturer’ button a search bar will appear to search for the lecturer. Once selected click ‘Add’ to assign to the course.  
 
 
 

If you add more than one lecturer, you can change the Lead Lecturer by selecting the ‘Promote to Lead Lecturer’ button.  
 
You can also edit the lecturer's details under the course or under ‘My Institution’ by selecting the three dots next to the Lecturer’s name, which will edit the lecturer for all the courses that they are assigned to. From here you can edit the lecturer’s name, promote them to be ‘Lead lecturer,’ or ‘Unassign’ them completely. 
 
 

Archiving and Deleting Courses 
During rollover, in the new academic year you might want to delete or archive entire courses or the content within.  
 
Please note that you cannot delete courses from previous academic years as these are ‘closed’ and no longer active.  
 
To delete the entire course, search for the course under the ‘Courses’ tab in the DCS.  

Next to the course there are three dots which make a tab menu appear; from here you can ‘Archive’ or ‘Delete’ the entire course. This will delete the course entirely and you are not able to reinstate the course except reinstate it from the beginning.  
 
If you think it likely that you would use the course again in a subsequent year you should instead archive the course using the ‘Archive’ button.  
 
 
 
For archived content, the ‘Status’ heading will show as ‘Inactive’ - signifying its archived state.  

 
After archiving a course, you can choose to reinstate at a later date. You can click the three dots next to the course and there will be the option to ‘Reinstate’ the course in the tab menu which appears.  
 
 
After reinstating the course, you will need to reinstate the content within, as new permission and extent limit checks are required to ensure continued compliance (see next section for more details).  
 
Archiving and Deleting Links  
Archiving and reinstating links work the same as Courses, except that you need to go to the course under the ‘Courses’ tab and then select ‘View Content.’  
 
Here you can select the individual links you may wish to archive or delete.  
 
 
 
 
Deleted links cannot be retrieved and are permanently removed.  
 
For archived links, these will remain under the course but are greyed out (and the DCS link will be inaccessible to students).

To reinstate, select the 'Reinstate' button.
 

You will be taken into the request where you will need to check whether the title is still included, and double check Extent Limits and confirm if necessary.

You can then generate the link.

Once the link is generated the link is now published and available for student access. The link will still be the same URL as before it was archived.