Ownership

An HEI must own or subscribe to the original material from which a copy is made – as per clause 3.2 of the Licence. This remains the case with the DCS, regardless of whether or not another HEI has uploaded a copy to the repository. If an HEI does not own the source material, they can buy a Copyright Fee Paid (CFP) copy to act as ownership. It is possible to order these from the British Library’s EHESS facility through the DCS. 

In the integrated version of the DCS, it is possible for the DCS to communicate with a HEI’s Library Management System (LMS) so that the check on ownership is automatic; otherwise a manual check box is required. 

If you make a copy in the DCS and then later decide to remove the original material from your library catalogue, or cancel your electronic subscription, the HEI is still covered to keep the copy because at the point of copying, ownership was apparent.  
 
Ownership Statuses

• Catalogued – owned as part of the library catalogue
• Owned but not Catalogued – owned by the institution though not in the library catalogue (previously Purchased) 
• Copyright Fee Paid copy – a CFP copy from a document delivery service like the British Library.
  • Note: Do not use this field when wishing to order a CFP from the EHESS integration - please leave as 'not owned' until after your order has been placed
• Other - Use this in a situation where you’ve specifically agreed on something with CLA under exceptional circumstances.