Action Menu in Tables

To optimise the user experience, the DCS now has a new menu for actions which can be found on each of the following tables on the platform:

1. Active Requests
2. Completed Requests
3. Search and Discover
4. Users
5. Courses
6. Content Request Page

Look for this icon at the end of each row within a table to see which actions you can apply:

This article explains the actions each of the menus contain and compares the visuals from DCS 1 to DCS 2 for clarity.

1. Active Requests (known as Requests in Progress on DCS 1)

In DCS 1, you could only click into the request directly from the table to open the Content Request:

In DCS 2.0, you can click on the menu at the end of each row to see the following options:

1. View details - open content request in the same tab – same functionality as clicking into the request in 1.0
2. Open in new tab - open content request in new tab
3. Delete content request – deletes the content request. Please note that you cannot delete new content requests that have come from the Academic Request Form or an RLMS integration. They need to be assigned to a DCS user before they can be deleted.

1. Completed requests

In DCS 1, all actions were available at the end of the row, taking up a lot of space in the table:

In 2.0, these actions can be found within the menu at the end of each row:

For released requests, the menu gives you the following options:

1. View details – open Content Request in the same tab
2. Open in new tab – open Content Request in new tab
3. Preview – preview the content attached to Content Request
4. Copy link – copy generated link attached to Content Request
5. Clone content – make a clone of the Content Request for another course
6. Archive – archive the Content Request
7. Delete – delete the Content Request

For archived requests, the menu gives you the following options:

1. Open in new tab
2. Clone content
3. Reinstate – reinstate Content Request

4. Delete

5. Search and Discover

In the DCS 1, you would need to click on the relevant row to open the metadata record for that identifier, if there wasn’t an exact identifier match.

In DCS 2, you can either click the row to open the metadata record, or you can click the menu and choose to open the record in a new tab by choosing Open in new tab:

4. Users table

You will notice that the users are presented slightly differently in DCS 2.0. Please see this article [hyperlink to NEW ARTICLE users tabs] for more information on users. 

In DCS 1, the options for users appeared at the right-hand side of each row:

In DCS 2.0, there will be a menu at the end of each row:

For active users, the menu gives you the following options:

1. Edit – edit user details, including changing user profile
2. Open in new tab – open user details in new tab
3. Archive – archive user (this means they will no longer be able to log in to the DCS)
4. Delete – delete user (this means they will no longer be able to log in to the DCS, and they will be removed as the assignee of any content requests)

For inactive users, the menu gives you the following options:

1. Edit
2. Open in new tab
3. Reinstate – reinstate an archived user and re-grant them access to the DCS
4. Delete

5. Courses

In DCS 1, the options for courses appeared at the right-hand side of each row:

In DCS 2, there will be a menu at the end of each row:

For active courses, the menu gives you the following options:

1. Edit – edit course details
2. Open in new tab – open course details in new tab
3. View content – view content items attached to this course
4. Clone course – clone the course details to a new course code
5. Archive – archive course
6. Delete – delete course

For inactive courses, the menu gives you the following options:

1. Open in new tab
2. View content
3. Clone course
4. Reinstate – reinstate an archived course
5. Delete

6. Content Request page

You will also find the new menu function in the following places on the Content Request page:

Licence Compliance Verification section

Click the menu to:

1. Override a permissions status
2. Select “not covered”
3. Recheck the permissions of a title

Ownership section

Click the menu to:

1. Override ownership status
2. View holdings information if it is available via your integrated LMS
3. Recheck availability in your LMS

Source content – Publisher Supplied content

Click the menu to:

1. Preview the page range that has been generated from the publisher supplied file
2. Check/amend the page range that has been supplied by clicking on the Range Check option. For more information on the new Page Range Check feature, click here 

Source content – HEI supplied content

Click the menu to:

1. Preview the file
2. Delete the file – as with DCS 1.0, you can only delete a PDF that your HEI uploaded if it is not being used by another HEI. You can delete a file instantly before the link is generated.