Users Types and User Roles

There are a few key differences when it comes to users in the DCS 2.0. This article will walk you through each of them. 

There are now user roles and user types in the DCS. 

User roles 

You now have the option to choose different roles for DCS users. The new roles are as follows:

1. DCS Admin – has full HEI access, including institutional settings, creating content requests, making EHESS orders and SEPS orders if the HEI has an account for these services.
2. DCS User – can create and manage content requests and make EHESS orders. Cannot make SEPS orders.
3. DCS Viewer – has read-only access of the DCS.

It is completely up to you who at your institution is assigned to which role. There is no limit to the amount of each user role you assign. 

To change HEI user roles, simply go to “Users” in the left-hand menu, either click the row of the user you want to edit, or select “Edit” from the 3 dots menu:

You will now be in the Edit User page, and can change the user roles by clicking the “User Roles” dropdown:

Note: only DCS admins have permissions to edit user roles, and a role is mandatory.

All users migrated from DCS 1 to DCS 2 will assume the role of DCS admin automatically. You can then change these roles as you see fit. 

User types

You can also select the type of user in DCS 2.0, as well. Once you are in the User Details page, there are 3 user type options (note that these are different to the user Roles):

1. HEI User – Usual DCS user whose role can be filtered further to DCS admin, DCS user or DCS viewer
2. Lecturer* – Add lecturers if you make use of the Academic Request Form
3. Student – You can only add students if you use Manual Authentication

You can select which user type you want to assign. You may choose just one, or multiple roles.

Note: only DCS admins have permissions to edit user roles, and a role is mandatory.

User presentation

Users are now split into their respective types on the DCS.

To view all users in the DCS (HEI users, lecturers and students), go to Users, and click on the relevant tab to see a list of users assigned to that type:

A couple of notes on lecturers:

1. When you add lecturers to the lecturers tab highlighted above, you are doing so to ensure that they have access to the Academic Request Form.

2. Lecturers that you assign to courses will not show in this list. To see lecturers assigned to courses, you will need to:

1. Go to Courses
2. Click Edit
3. View all assigned lecturers here: